Captiva software, developed by OpenText, is a powerful document capture and data extraction platform that enables organizations to automate document-based processes, improving efficiency and accuracy.
Captiva software has become increasingly important in recent years as businesses look to digitize their operations and streamline their workflows. By automating the capture and extraction of data from documents, Captiva software can help organizations save time and money, reduce errors, and improve compliance.
In addition to its core functionality, Captiva software also offers a number of advanced features, such as intelligent data validation, document classification, and redaction. These features make Captiva software an ideal solution for organizations that need to process high volumes of complex documents.
Captiva Software
Captiva software is a powerful tool that can help businesses of all sizes streamline their document-based processes. Here are 13 key aspects of Captiva software that make it an essential tool for any business:
- Automation: Captiva software can automate the capture and extraction of data from documents, saving businesses time and money.
- Accuracy: Captiva software is highly accurate, reducing the risk of errors in data entry.
- Efficiency: Captiva software can process large volumes of documents quickly and efficiently.
- Compliance: Captiva software can help businesses comply with industry regulations and standards.
- Scalability: Captiva software can be scaled to meet the needs of businesses of all sizes.
- Flexibility: Captiva software can be customized to meet the specific needs of any business.
- Integration: Captiva software can be integrated with other business systems, such as ERP and CRM systems.
- Cloud-based: Captiva software is available as a cloud-based solution, making it easy to access and use.
- Mobile: Captiva software offers a mobile app, allowing users to capture and process documents on the go.
- Security: Captiva software is secure and compliant with industry standards.
- Support: Captiva software is backed by a team of experts who provide support and training.
- Affordable: Captiva software is affordable and offers a variety of pricing options to meet the needs of any business.
- ROI: Captiva software can provide a significant ROI for businesses.
These are just some of the key aspects of Captiva software that make it an essential tool for any business. By automating the capture and extraction of data from documents, Captiva software can help businesses save time and money, improve accuracy, and comply with industry regulations. If you are looking for a way to streamline your document-based processes, Captiva software is the perfect solution.
Automation
Captiva software’s automation capabilities are a game-changer for businesses looking to streamline their document-based processes. By automating the capture and extraction of data from documents, Captiva software can save businesses a significant amount of time and money.
- Reduced labor costs: Captiva software can eliminate the need for manual data entry, freeing up employees to focus on more value-added tasks.
- Improved accuracy: Captiva software is highly accurate, reducing the risk of errors in data entry.
- Faster processing times: Captiva software can process large volumes of documents quickly and efficiently, reducing the time it takes to complete tasks.
- Increased productivity: By automating document-based processes, Captiva software can help businesses improve their overall productivity.
In addition to these benefits, Captiva software’s automation capabilities can also help businesses improve compliance and mitigate risk. By automating the capture and extraction of data from documents, businesses can reduce the risk of errors and ensure that they are meeting all regulatory requirements.
Accuracy
In today’s fast-paced business environment, accuracy is essential. Businesses need to be able to rely on the accuracy of their data in order to make informed decisions. Captiva software is highly accurate, reducing the risk of errors in data entry. This is a critical component of Captiva software, as it ensures that businesses can trust the data that they are using.
Captiva software achieves its high level of accuracy through a combination of advanced technologies, including:
- Optical character recognition (OCR): OCR technology allows Captiva software to accurately capture data from documents, regardless of the font or size.
- Intelligent character recognition (ICR): ICR technology allows Captiva software to interpret handwritten characters, further improving accuracy.
- Machine learning: Captiva software uses machine learning to continuously improve its accuracy. The software learns from the data that it processes, and it uses this knowledge to improve its ability to accurately capture and extract data.
The accuracy of Captiva software is a major benefit for businesses. By reducing the risk of errors in data entry, Captiva software can help businesses improve their efficiency and productivity. Additionally, Captiva software can help businesses to comply with industry regulations and standards that require accurate data.
Captiva software is a valuable tool for any business that needs to process large volumes of documents. The software’s high level of accuracy makes it an essential component of any business’s document processing workflow.
Efficiency
Efficiency is a key component of Captiva software. The software’s ability to process large volumes of documents quickly and efficiently is a major benefit for businesses. By automating the capture and extraction of data from documents, Captiva software can save businesses a significant amount of time and money.
In today’s fast-paced business environment, efficiency is more important than ever before. Businesses need to be able to process documents quickly and accurately in order to stay competitive. Captiva software can help businesses to achieve this goal by providing them with a powerful and efficient document processing solution.
Captiva software is designed to handle large volumes of documents quickly and efficiently. The software’s powerful engine can process thousands of documents per hour, with accuracy rates of over 99%. This makes Captiva software an ideal solution for businesses that need to process large volumes of documents on a regular basis.
The efficiency of Captiva software is also evident in its ease of use. The software’s intuitive interface makes it easy for users to learn and use, even for those with no prior experience with document processing software. This means that businesses can get up and running with Captiva software quickly and easily, without having to invest in extensive training.
Overall, the efficiency of Captiva software is a major benefit for businesses. By automating the capture and extraction of data from documents, Captiva software can save businesses time and money, and improve their overall productivity.
Compliance
Captiva software aligns seamlessly with the objective of ensuring compliance within organizations. Its capabilities extend to adhering to various industry regulations and standards, a crucial aspect for businesses operating in diverse regulatory environments.
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Regulatory adherence
Captiva software streamlines compliance by automating processes that align with specific regulatory requirements. For instance, in the financial sector, it assists in adhering to anti-money laundering (AML) and know-your-customer (KYC) regulations.
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Industry standards
The software’s adaptability extends to meeting industry-specific standards. In healthcare, for example, Captiva software aligns with HIPAA regulations, ensuring the secure handling of patient data.
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Data privacy
Captiva software prioritizes data privacy by adhering to data protection regulations such as GDPR. It implements robust measures to safeguard sensitive information, minimizing the risk of data breaches.
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Documentation and audit trails
The software generates detailed documentation and audit trails, providing a clear record of all data processing activities. This facilitates compliance audits and demonstrates adherence to regulatory requirements.
By enabling compliance with industry regulations and standards, Captiva software empowers businesses to operate with confidence, mitigate risks, and maintain a positive reputation in the market.
Scalability
The scalability of Captiva software is a key feature that makes it an attractive option for businesses of all sizes. Captiva software can be deployed on-premises or in the cloud, and it can be scaled to meet the needs of small businesses, large enterprises, and everything in between.
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Flexible licensing
Captiva software offers flexible licensing options that allow businesses to pay for only the features and capacity that they need. This makes Captiva software an affordable option for small businesses and startups.
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Cloud scalability
For businesses that need to scale their document processing capabilities quickly and easily, Captiva software is available as a cloud-based solution. Captiva software’s cloud-based solution can be scaled up or down to meet the needs of businesses of all sizes.
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On-premises scalability
For businesses that need more control over their document processing infrastructure, Captiva software can be deployed on-premises. Captiva software’s on-premises solution can be scaled to meet the needs of large enterprises with high-volume document processing requirements.
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Integration with other systems
Captiva software can be integrated with other business systems, such as ERP and CRM systems. This allows businesses to automate their document processing workflows and improve their overall efficiency.
The scalability of Captiva software is a major benefit for businesses of all sizes. By choosing Captiva software, businesses can be confident that they will have a document processing solution that can meet their needs, both now and in the future.
Flexibility
Captiva software stands out for its remarkable flexibility, adapting seamlessly to the unique requirements of diverse businesses. This adaptability empowers organizations to tailor the software to align with their specific processes and preferences, maximizing its value and efficiency.
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Customizable workflows:
Captiva software allows businesses to design and implement customized workflows that align with their specific processes. This eliminates the need for manual intervention and streamlines document processing, leading to increased efficiency and accuracy.
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Tailored data extraction:
Captiva software’s data extraction capabilities can be customized to meet the unique data requirements of each organization. Businesses can define specific data fields and formats, ensuring that the software captures the most relevant and valuable information from their documents.
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Integration with other systems:
Captiva software can be seamlessly integrated with other business systems, such as ERP and CRM systems. This integration enables businesses to automate their document processing workflows and eliminate the need for manual data entry, improving efficiency and reducing errors.
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Industry-specific solutions:
Captiva software offers industry-specific solutions tailored to meet the unique challenges and requirements of different industries. These solutions are pre-configured to handle industry-specific document types and data formats, providing businesses with a quick and efficient way to implement document processing solutions.
The flexibility of Captiva software empowers businesses to tailor the software to their specific needs, resulting in a customized solution that streamlines document processing, improves efficiency, and maximizes the value of their investment.
Integration
The integration capabilities of Captiva software empower businesses to streamline their document processing workflows and improve their overall efficiency. By seamlessly connecting with other business systems, Captiva software enables organizations to automate data transfer and eliminate manual processes, reducing the risk of errors and increasing productivity.
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Enhanced Data Flow:
Integration with ERP systems allows Captiva software to seamlessly transfer extracted data into the central business system. This eliminates the need for manual data entry, reducing the risk of errors and ensuring the accuracy and consistency of data across different systems.
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Automated Workflow Triggers:
Captiva software’s integration with CRM systems enables the creation of automated workflows. When a specific document is processed, Captiva software can automatically trigger actions within the CRM system, such as creating new records or updating existing ones. This streamlines processes and improves customer relationship management.
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Centralized Document Management:
By integrating with document management systems, Captiva software provides a centralized repository for all processed documents. This eliminates the need for multiple storage locations and makes it easier for users to access and retrieve documents when needed.
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Improved Collaboration:
Integration with collaboration platforms allows Captiva software to facilitate seamless collaboration among team members. Processed documents can be easily shared and reviewed, enabling teams to make informed decisions and respond to customer inquiries more efficiently.
In conclusion, the integration capabilities of Captiva software offer numerous benefits to businesses. By connecting with other business systems, Captiva software streamlines workflows, improves data accuracy, automates processes, and enhances collaboration, ultimately increasing efficiency and productivity.
Cloud-based
Captiva software’s cloud-based solution offers several key advantages that contribute to its overall value and ease of use:
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Accessibility:
Cloud-based Captiva software can be accessed from anywhere with an internet connection, eliminating the need for on-premises hardware and software installations. This flexibility allows users to access and work on documents from any location, enhancing mobility and remote work capabilities.
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Scalability:
The cloud-based model of Captiva software provides scalability to meet changing business needs. Organizations can easily scale up or down their usage of the software based on seasonal demands or project requirements, ensuring optimal performance and cost-efficiency.
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Maintenance and updates:
With the cloud-based solution, Captiva software’s maintenance and updates are handled by the provider. This eliminates the burden of managing software updates and patches, ensuring that users always have access to the latest features and security enhancements.
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Collaboration:
Cloud-based Captiva software facilitates collaboration among team members and remote workers. Multiple users can access and work on documents simultaneously, enabling real-time collaboration and efficient document processing.
In summary, Captiva software’s cloud-based solution offers a range of benefits that enhance accessibility, scalability, maintenance, and collaboration, making it an ideal choice for businesses looking for a flexible and easy-to-use document processing solution.
Mobile
Captiva software’s mobile app extends the capabilities of the software beyond the desktop, empowering users to capture and process documents from anywhere, at any time. This mobile functionality is tightly connected to the overall value and utility of Captiva software, offering several key advantages:
Enhanced Accessibility: The mobile app makes Captiva software more accessible to users, particularly those who are frequently on the move or working remotely. With the app, users can capture and process documents in real-time, eliminating the need to wait until they are back at their desks.
Increased Productivity: The ability to capture and process documents on the go allows users to be more productive and efficient. They can complete tasks and make decisions without being tied to their workstations, maximizing their time and resources.
Improved Customer Service: For businesses that interact with customers in the field, the mobile app enables them to capture and process documents such as contracts, invoices, and receipts on the spot. This streamlined process enhances customer service by reducing turnaround time and providing real-time updates.
In summary, the mobile app offered by Captiva software is an integral part of the software’s overall value proposition. It empowers users with the flexibility, productivity, and accessibility they need to capture and process documents efficiently, regardless of their location or schedule.
Security
In today’s digital age, security is paramount for businesses of all sizes. Captiva software recognizes this critical need and places the utmost importance on providing a secure and compliant document processing solution.
Captiva software meets stringent industry standards, including ISO 27001 and SOC 2 Type II, demonstrating its commitment to safeguarding sensitive information. The software employs robust security measures, such as data encryption, access controls, and regular security audits, to protect data from unauthorized access, modification, or disclosure.
By leveraging Captiva software’s robust security features, businesses can rest assured that their confidential documents and data are well-protected. This enables them to comply with regulatory requirements, maintain customer trust, and mitigate the risk of data breaches.
Support
Captiva software’s exceptional support system is a cornerstone of its value proposition, empowering users to maximize their document processing efficiency and achieve optimal outcomes. This dedicated team of experts provides comprehensive support and training, ensuring that users are equipped with the knowledge and resources they need to succeed.
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Expert Guidance:
Captiva software’s support team comprises seasoned professionals with in-depth knowledge of the software and its applications. They offer personalized assistance, helping users navigate complex document processing challenges and optimize their workflows.
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Specialized Training:
The support team provides comprehensive training programs tailored to different user levels. These training sessions empower users to leverage Captiva software’s full capabilities, maximizing their productivity and efficiency.
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Technical Assistance:
Users can access timely technical assistance through multiple channels, including phone, email, and online support forums. The support team promptly responds to inquiries and provides effective solutions to technical issues.
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Resource Library:
Captiva software offers an extensive resource library that includes user guides, tutorials, and case studies. These resources provide valuable information and best practices, enabling users to continuously enhance their skills and knowledge.
The exceptional support provided by Captiva software empowers users to confidently navigate the complexities of document processing, ensuring that they can achieve their business objectives efficiently and effectively.
Affordable
Affordability is a key aspect of Captiva software that contributes to its overall value proposition. By offering a range of pricing options, Captiva software makes its document processing solutions accessible to businesses of all sizes, from small startups to large enterprises.
The flexible pricing options allow businesses to choose a plan that aligns with their specific needs and budget. This cost-effectiveness is particularly advantageous for small businesses and startups that may have limited resources but still require robust document processing capabilities.
Furthermore, Captiva software’s affordability enables businesses to scale their document processing operations as their needs grow. The ability to upgrade or downgrade plans seamlessly ensures that businesses can optimize their costs while maintaining the efficiency of their document processing workflows.
In summary, the affordability of Captiva software, coupled with its flexible pricing options, makes it an attractive choice for businesses seeking a cost-effective and scalable document processing solution.
ROI
Captiva software delivers a substantial return on investment (ROI) through its ability to automate and streamline document processing, leading to cost savings, process improvements, and enhanced productivity. Here are key facets that contribute to Captiva software’s high ROI:
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Reduced Labor Costs:
By automating data entry and document processing tasks, Captiva software eliminates the need for manual labor, reducing labor costs and freeing up employees to focus on more value-added activities.
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Increased Efficiency:
Captiva software’s automated workflows streamline document processing, improving efficiency and reducing turnaround times. This enables businesses to process more documents in less time, leading to increased productivity.
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Improved Accuracy:
Captiva software’s advanced data capture technology minimizes errors and improves data accuracy. This reduces the risk of costly mistakes and ensures that businesses can make informed decisions based on accurate information.
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Enhanced Compliance:
Captiva software helps businesses comply with industry regulations and standards by automating document processing tasks and providing audit trails. This reduces the risk of fines and reputational damage, contributing to a positive ROI.
In conclusion, Captiva software provides a significant ROI by reducing costs, improving efficiency, enhancing accuracy, and ensuring compliance. Its ability to streamline document processing and improve business operations makes it a valuable investment for organizations looking to maximize their return.
Captiva Software FAQs
Captiva software is a powerful document capture and data extraction solution that helps organizations automate document-based processes and improve efficiency. Here are answers to some frequently asked questions about Captiva software:
Question 1: What is Captiva software?
Captiva software is a document capture and data extraction platform that enables organizations to automate document-based processes, such as invoice processing, purchase order processing, and customer onboarding. It uses advanced data capture technology to extract data from documents accurately and efficiently, reducing manual labor and improving productivity.
Question 2: What are the benefits of using Captiva software?
Captiva software offers several benefits, including reduced labor costs, increased efficiency, improved accuracy, enhanced compliance, and a significant return on investment. By automating document processing tasks, Captiva software frees up employees to focus on more value-added activities, reduces the risk of errors, and ensures compliance with industry regulations.
Question 3: How does Captiva software work?
Captiva software uses advanced data capture technology to extract data from documents. It combines optical character recognition (OCR), intelligent character recognition (ICR), and machine learning to accurately capture and interpret data from various document types, including invoices, purchase orders, and customer forms.
Question 4: Is Captiva software easy to use?
Yes, Captiva software is designed to be user-friendly and requires minimal training. Its intuitive interface and pre-configured templates make it easy for users to set up and use the software, even without prior experience in document processing.
Question 5: How secure is Captiva software?
Captiva software is highly secure and meets industry-standard security protocols. It uses encryption, access controls, and regular security audits to protect sensitive data from unauthorized access or breaches. Captiva software is also compliant with industry regulations, such as ISO 27001 and SOC 2 Type II, ensuring the security and integrity of your data.
Question 6: How much does Captiva software cost?
Captiva software offers flexible pricing options to meet the needs of businesses of all sizes. Pricing is based on factors such as the number of documents processed, the level of support required, and the deployment method (on-premises or cloud-based). Captiva software provides transparent pricing and works closely with customers to determine the best pricing plan for their specific needs.
In summary, Captiva software is a powerful and user-friendly document capture and data extraction solution that offers numerous benefits, including cost savings, improved efficiency, enhanced accuracy, and increased compliance. Its advanced data capture technology and robust security features make it a reliable and valuable tool for organizations looking to automate their document-based processes.
For more information on Captiva software, please visit the Captiva Software website or contact a Captiva Software representative.
Tips for Using Captiva Software
Captiva software is a powerful tool that can help businesses of all sizes automate their document-based processes. Here are five tips to help you get the most out of Captiva software:
Tip 1: Use pre-configured templates.
Captiva software comes with a variety of pre-configured templates that can be used to automate common document processing tasks, such as invoice processing and purchase order processing. Using these templates can save you time and effort, and it can help to ensure that your data is captured accurately.
Tip 2: Take advantage of machine learning.
Captiva software uses machine learning to improve its accuracy over time. The more documents you process with Captiva software, the better it will become at recognizing and extracting data from your documents. Be sure to take advantage of this feature by processing as many documents as possible.
Tip 3: Use the built-in validation tools.
Captiva software includes a number of built-in validation tools that can help you to ensure that your data is accurate. These tools can check for errors such as missing data, invalid data, and duplicate data. Using these tools can help you to catch errors early on, before they can cause problems.
Tip 4: Integrate Captiva software with your other business systems.
Captiva software can be integrated with a variety of other business systems, such as ERP systems and CRM systems. This integration can help you to automate your document-based processes even further, and it can help you to improve the efficiency of your overall business operations.
Tip 5: Get training from Captiva Software.
Captiva Software offers a variety of training courses that can help you to learn how to use Captiva software effectively. These courses can teach you how to use the software’s features, how to create and use templates, and how to troubleshoot common problems. Taking a training course can help you to get the most out of Captiva software and to improve your productivity.
By following these tips, you can get the most out of Captiva software and improve the efficiency of your document-based processes.
Captiva software is a powerful tool that can help businesses of all sizes to improve their efficiency and productivity. By following these tips, you can get the most out of Captiva software and achieve your business goals.
Captiva Software
Captiva software stands out as a powerful and user-friendly document capture and data extraction solution designed to streamline document-based processes and enhance efficiency within organizations. Its advanced data capture technology, combined with robust security features and flexible pricing options, makes it an ideal choice for businesses of all sizes.
By leveraging Captiva software, organizations can automate manual tasks, reduce labor costs, and improve accuracy, while ensuring compliance with industry regulations. Its intuitive interface and pre-configured templates make it easy to implement and use, enabling businesses to quickly realize the benefits of automated document processing. Captiva software’s commitment to innovation and customer support ensures that users have access to the latest features and ongoing assistance, empowering them to maximize their productivity and achieve their business objectives.
